GUIDELINES
Conflicts of Interest (COIs) in themselves do not usually constitute corrupt conduct. However, corrupt conduct can arise when a COI is concealed, understated, mismanaged or abused. Most forms of corrupt conduct involve a COI. While having a COI is not necessarily wrong, employees should avoid being placed in conflicting situations where it is practical to do so.
The perception that a COI has influenced (or could influence) an outcome can undermine public confidence in the integrity of DCJ and its public officials. Undeclared, unresolved or poorly managed COI may lead to corrupt conduct or abuse of public office. Employees must always consider whether a COI exists in their work and manage conflicts accordingly.
A new COI declaration must be submitted each time the employee’s circumstances change via the COI online declaration form. Employees must also consider if a COI arises as a result of a change in their private interests or as a result of a change in their position or duties at DCJ. Anytime a COI is identified, it must be declared and managed in accordance with the COI policy and procedure.
I have read the above guidelines
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CONFLICTS OF INTEREST (COI) DECLARATION
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Declarant's Details
Employee ID/Serial #:
Full Name:
Email Address:
Substantive Role Title:
Are you a Senior Executive (including TAA)?:
Yes
No
Contact Number:
Entity:
[Select one]
Ageing and Disability Commission (ADC)
Advocate for Children and Young People (ACYP)
NSW Trustee and Guardian (TAG)
Department of Communities & Justice (DCJ)
Multicultural NSW (MNSW)
Corrective Services NSW
Division:
Select entity above...
District/Directorate:
Branch (optional):
Employment Status:
[Select one]
Public Service Employee (ongoing, temporary/termed)
Non Public Service Employee (i.e. Contractors, Contingent Workforce etc.)
I declare the following:-
I hereby declare the details provided are correct to the best of my knowledge and I make this COI declaration in good faith.
I understand that if the circumstances as set out in this declaration change, I am required to resubmit a new declaration setting out the circumstances for approval.
I acknowledge that this conflict of interest declaration expires on 30 November each year.
I acknowledge that I have discussed this declaration with my supervisor/delegated officer and agreed upon the proposed action(s) and strategy for managing this COI.
I understand that personal information collected, managed and disclosed on this form will comply with the requirements of the NSW Privacy Laws as outlined in the Department’s Privacy Management Plan.
Supervisor
's Details
Supervisor
's Name:
Supervisor
's Role Title:
Supervisor
's Email Address:
You cannot select yourself
Supervisor
's Contact Number:
Conflict details
Date conflict of interest identified:
Type of conflict:
An actual, existing conflict of interest
Something that has the potential to become a conflict of interest
Something that could be perceived by others as a conflict of interest
What does the conflict of interest relate to?:
Shareholdings
Trust/Nominee Companies
A position you hold in a company (including subsidiaries) e.g. directorship, partnership, liquidator, administrator, secretary etc.
Business interests you hold such as sole proprietor, partnership etc.
Relatives or close associates
Investment properties you or any of your close associates hold an interest in
Paid employment within the cluster that is in addition to your substantive role in DCJ
Paid employment outside your role in DCJ and the cluster
Voluntary work such as unpaid membership of boards, committees community groups etc.
Other (please specify)
Describe the conflict:
Proposed management Plan by the Declarant
Proposed management plan negotiated with my Supervisor:
Monitor
Implement closer supervision
Monitor
Take no further action but continue to monitor
Restrict
Limit declarant’s involvement in process(es) including segregating or reducing duties
Restrict
Confine declarant to advisory role with no decision-making authority or financial delegations
Restrict
Prevent declarant’s dealings with external parties
Restrict
Limit access to systems, information or assets
Restrict
Prohibit Secondary Employment or Unpaid Work
Restrict
Provide an undertaking to refrain from communicating with particular parties during a process
Recruit
Add an independent third party to oversee part or all of a process
Recruit
Engage a subject matter expert to review the work of the declarant
Recruit
Engage a colleague of equal or greater seniority (to the declarant) to be involved in the matter
Remove
Remove the declarant from the relevant task or assignment
Remove
Exclude declarant from certain discussions or meetings
Remove
Exclude declarant from critical recordkeeping functions
Remove
Transfer matter to a different team to remove the conflict from the declarant
Remove
Transfer the declarant to another project, branch or unit
Remove
Remove declarant’s access to electronic or physical records
Relinquish
Obtain agreement to relinquish ownership or control of a financial interest e.g. shares, land or controlling interests in a business etc.
Resign
Declarant to resign from DCJ as the conflict cannot be otherwise managed
Specific details of management strategy:
Additional document (optional)
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